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Your organisation may request an exemption from the spend controls and this will be considered on a case-by-case basis. You should email requests to the Cabinet Office Controls team at cabinetofficecontrols cabinetoffice. It is good practice to agree any exemptions when a new body is being planned and before it is set up.

Any agreed exemptions should be recorded in the Framework Document between the body and its sponsor department.

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Your organisation is responsible for implementing the spend controls process correctly. Use the Cabinet Office criteria to help you do this. In addition to the above controls, all expenditure requests that are above departmental delegated limits must also be submitted to the relevant HM Treasury spending team for approval. If your organisation spends money without Cabinet Office approval, you must contact the Cabinet Office at cabinetofficecontrols cabinetoffice.

Breaches of the controls are serious and may be considered as irregular spend. HM Treasury may also make the responsible accounting officer aware.

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HM Treasury is informed if your organisation does not follow the controls framework, usually after an audit. Your organisation may face financial sanctions to recover any money that is spent without approval. Email cabinetofficecontrols cabinetoffice. To help us improve GOV. It will take only 2 minutes to fill in. Skip to main content. Accept cookies.

Cookie settings. Home Cabinet Office controls: version 5. Cabinet Office. Contents 1. Objectives and benefits 2. Expenditure covered by the spend controls 3. Organisations in scope of the spend controls 4. Which organisations are exempt from the spend controls? Spend controls responsibilities for your organisation 6.

Breaches of spend controls 7. This policy summary outlines the Cabinet Office spend controls process and its: objectives benefits scope meaning for your organisation 1. Objectives and benefits Central government organisations, including departments and the bodies they sponsor, must follow the Cabinet Office spend controls process when they want approval to spend money on specific activities. The objectives of the Cabinet Office spend controls process are to: improve the cross-government approach to spending improve capabilities and efficiency within government organisations, for example, commercial and technical expertise increase savings by promoting reuse of technology and discouraging wasteful spending support implementation of government policies The Cabinet Office aims to achieve these objectives by implementing the following principles: 1.

The Cabinet Office spend control processes will benefit government organisations by: focusing more government expertise, time and effort on spend activities that need more oversight recognising patterns or duplicated spend within and between organisations helping them plan and make decisions reducing retrospective spend requests promoting government assurance that is sensible and proportionate recognising and strengthening the ability of technologists to challenge decisions within organisations 2.

Expenditure covered by the spend controls The 8 categories of controls are listed in the table. Control Scope and approval limits for whole of life contract ex. The Commercial Operating Standards require organisations to create a commercial pipeline. You should allocate time to create a pipeline. If you have not transitioned to the commercial pipeline spend controls, you should follow commercial guidance version 4. Email your department contact if you are unsure which process you should use.

You must also add any novel or contentious digital and technology spend to your pipeline, regardless of value. This lets the Cabinet Office review any areas of low, but disproportionately complex or risky activity. You should be able to spot novel or contentious spend when you categorise activities during the triage process.

The pipeline must include digital and technology activity covering the next 5 quarters, and should be updated regularly as part of the joint assurance process. GDS recommends adding spend activity to the pipeline 15 months before the start of your project as good practice. The pipeline should include all known future spend above these thresholds, even if your organisation has not secured a funding.

You must add new spend activity to the pipeline as soon as possible and list all the items under each activity. In this context, activity refers to any planned spend which is above the Cabinet Office controls thresholds. Email gdsapprovals digital. You must have all new and extended facilities management contracts approved, regardless of their cost.


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Redundancy and compensation The Cabinet Office must approve all redundancy and compensation schemes. HM Treasury will not approve access to any ring-fenced expenditure without Cabinet Office approval for the scheme. External recruitment The Cabinet Office is not directly involved in recruitment approvals.

The Secretary of State is responsible for approvals in ministerial departments and in-scope non-departmental public bodies NDPBs. Non-ministerial departments will have their chief executive approve recruitment appointments.

Departments must submit quarterly recruitment forecasts and accompanying narrative to Cabinet Office. Learning and development Civil Service Learning You must submit requests for generic learning and development services new or contract extensions outside the core curriculum. Local governments put 6 percent of their direct spending toward police, while states allocated only 2 percent of their direct general spending to this function.

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Although spending in all major categories has increased over the period, the share of spending on specific programs as a percentage of general spending has varied. For example, public welfare expenditures increased from 13 percent of state and local general spending in to 22 percent in Medicaid is responsible for most of the increase in public welfare spending.

Spending on other categories has remained more stable as a percentage of general expenditures. For example, since , spending on higher education and spending health and hospitals both fluctuated between 8 and 10 percent of general spending, while spending police protection and corrections has fluctuated between 5 and 7 percent.


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Differences in spending arise from variations in geography, demographics, history, and other external factors. They can also arise from state policy choices, such as generosity of service levels, eligibility rules for social services, or tax policy. For K—12 education spending , for example, New York had one of the highest per capita spending rates even though it has relatively few school-age children and a bigger share of kids in private school than most states. States may spend more or less than one would expect based on national averages and need as measured by demographics and costs.

These differences may be because of revenue capacity as well as state policy choices and limited federal funds. For example, Idaho spent the least per capita of any state overall in Data: View and download each state's per capita direct general expenditures. The census recognizes five types of local government in addition to state government: counties, municipalities, townships, special districts e. All dates in sections about expenditures reference the fiscal year unless explicitly stated otherwise. The code J19 includes, for example, individual scholarships for higher education and institutional assistance to private K—12 charter schools.

For example, NASBO includes government-run liquor stores and utilities in total spending, whereas these expenses are excluded from the census classification of general government expenditures that we use on this page. State and Local Expenditures. Cross-Center Initiatives. What do state and local governments spend money on? How does state spending differ from local spending?